How you can arrange to see or have copies of your own Health Records
The Data Protection Legislation (made up of the General Data Protection Regulation (GDPR) went live on 25th May 2018, together with the UK Data Protection Act 2018, and entitles you to view or obtain copies of the information contained in your Health Records.
If you would like to see or obtain a copy of your Health Records you will need to make a subject access request, providing proof of your identity, to the Subject Access Request Team.
The quickest way for you to do this is by submitting your request electronically via our SAR Portal which can be found below along with some helpful FAQs and a user guide.
Once you have signed up and made an account within the portal you will be able to log in to see the status of your request. Once your request has been completed, you will be able to view and download the medial records and radiology images from your computer or mobile phone.
Alternatively, if you do not have access to the internet, an application form can be posted out to you by calling 0114 2713054 (RHH) or 0114 2714024 (NGH) and leaving a voicemail with your name and address that you would like the form posted to.
Please note that there is no charge for the time and administration involved except when additional copies of already supplied information are requested or if your request is deemed as manifestly unfounded or excessive. The Trust has 30 days to supply your information from receipt of your request.
You should be aware that in certain circumstances your right to see some details in your health care record may be limited in your own best interests.
You have a right to request that any inaccuracies be corrected or annotated. Your family and friends are not allowed to ask to see your records without your written consent.
If you require any assistance with requesting medical records, please contact the Subject Access Team on sht-tr.sars@nhs.net or call 0114 2713054 (RHH) or 0114 2714024 (NGH) These numbers are a voicemail service and a member of the team will call you back once picked up.
The member of Staff overviewing the Data Protection Legislation is the Data Protection Officer/Head of Information Governance. Should you have any queries regarding data protection of information governance please contact him on 0114 2265151 or email sth.infogov@nhs.net
